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ABSENTEE BALLOT PROCESS
AND CONFIDENTIALITY Dear Members of the Edinburg Common School District Community: We are writing to reassure voters of the confidential nature of the voting process that the School District will be following this year as the result of an Executive Order of Governor Andrew Cuomo (No. 202.26) issued in response to the COVID-19 pandemic. Questions have arisen regarding the collection and counting procedure that the School District will be utilizing on the date of the budget vote and election, June 9, 2020. On or before 5:00 p.m. on that date, qualified voters in the School District are to return their completed ballots. Those ballots will have been placed by the voter in a signed ballot envelope and mailed to the district. The sealed ballot envelope will be examined by the District Clerk to ensure that it has been signed by the voter, as required by law. Beginning at 5:00 p.m. on the day of the budget vote and election, ballots will be withdrawn from their signed ballot envelopes and placed, still folded, into a secure receptacle separate from the signed ballot envelopes. In this way, it will not be possible for ballots to be linked to or associated with the envelopes in which they were returned. After all of the ballots have been separated from their envelopes, election inspectors will remove the anonymous ballots from the secure receptacle and the counting process will begin. The counting process will be livestreamed from the Edinburg Common School and viewable by the public through the link below: https://meet.google.com/ter-nnsx-bsw or join by phone +1 225-532-1811 PIN: 425 027 441# The School District takes your privacy very seriously and, by utilizing the system outlined above, we are confident that your vote will remain secure, confidential, and anonymous. Please do not hesitate to contact Meaghan Cherry at ecs1@edinburgcs.org should you have any questions or concerns. Proposed School Budget 2020-2021
BUDget vote & election informationPlease note the following as per the New York State Governor's Executive Order 202.26
1. Our Annual District Meeting (Budget Vote/Election) has been rescheduled to be conducted on Tuesday, June 9, 2020. 2. The School vote will be conducted entirely by absentee ballot through the US Postal Service. 3. All board candidate petitions must be received no later than May 11, 2020 by 5:00 pm. INFORMATION ON POST CARD SENT TO VOTERS: The Edinburg Common School District Budget Vote and Election is scheduled for June 9, 2020. A Budget Hearing will take place on May 26, 2020 at 6:00 pm at the Edinburg Common School for presentation of the budget. Pursuant to Executive Order No. 202.26 issued on Friday, May 1, 2020 by Governor Andrew Cuomo, all voting by the June 9, 2020 election will be done by absentee ballot such that the school district must send absentee ballots with postage paid return envelope to each "qualified voter." A qualified voter is someone who is a US citizen, 18 years of age, a resident of the District for at least 30 days prior to the vote, and not disqualified by any reason set forth in NYS Election Law 5-106. Poll Registration Qualified voters on the most recent years' poll list will be automatically sent an absentee ballot. Anyone who meets the definition of a "qualified voter," but does not believe he/she will be on the School District's poll list, which contains the names of residents who voted in recent years' elections, please contact the District Clerk, Meaghan Cherry, by email at ecs1@edinburgcs.org as soon as possible to ensure timely receipt of an absentee ballot for the 2020 annual meeting/election. Paper Ballots will be mailed to voters by May 29, 2020 look! School Approved websites for studentsMonday, May 18, 2020
Dear Edinburg Common School District School Families, School Community, Teachers and Staff: Governor Andrew Cuomo has announced that New York school facilities will remain closed for the remainder of the 2019-20 academic year. The Governor will make a decision about summer school by the end of May. As we look to the future, we must think about what a return to school buildings might look like and how best to support students, families and staff. We know that we are stronger together. We need all voices to be heard on this important matter. Please participate in a statewide virtual conversation about reopening schools. You will be able to read and rate other participants' responses. Based on those ratings, the most important thoughts will rise to the top. All contributions are anonymous. This is a statewide exchange facilitated by the 37 New York BOCES (Boards of Cooperative Educational Services). The exchange results will be shared with our elected officials so that they will have a more global understanding of the thoughts and ideas our community members have about returning to in-person schooling. I encourage everyone to use the link below to share your thoughts and help evaluate the critical issues. If English is not your first language, there is a translation feature. Thought Exchange Link: https://my.thoughtexchange.com/333518046 Your BOCES/Participation Group is: Hamilton-Fulton-Montgomery BOCES (HFM BOCES) Thank you in advance for your participation, Michelle L. Ellis Superintendent Edinburg Common School District Friday, May 15th 2020
***Updates and Announcements *** The last day of school for Edinburg Common School District will be June 16, 2020. All distance learning for the 2019 - 2020 school year will also end on that day. We couldn’t be more proud of the commitment given from our students, families, teachers and staff during this time. Please stay tuned to the district website and Facebook for announcements regarding the collection of materials and loaned technology devices, a “farewell to the school year” drive through event, and the 6th grade graduation. Thursday, May 8th 2020
Hamilton-Fulton-Montgomery BOCES
2755 State Highway 67 Johnstown, New York 12095 (518) 736-4300 David Ziskin, Ed.D., District Superintendent FOR IMMEDIATE RELEASE May 1, 2020 Schools to remain closed for the rest of the year, At-home learning to continue JOHNSTOWN – School closures across New York State will remain in effect for the remainder of the academic school year, and distance learning for students will continue for the rest of the year as well, Gov. Andrew Cuomo announced Friday, May 1. In addition to distance learning, districts will continue to provide distribution and availability of meals, and child care for essential workers, Cuomo said. HFM BOCES and its component school districts are waiting for the governor to issue a formal executive order regarding the extended closure and will announce details once they become available. At a press conference Friday, the governor asked districts to make plans for the start of classes for the 2020-21 school year. Cuomo said schools will have to reimage themselves to monitor the spread of COVID-19 and ensure everyone’s safety when classes do resume. Earlier this week, the New York State Education Department announced it would form a statewide task force made up of educational leaders, including superintendents, principals, teachers, parents, school board members and other stakeholders, to guide the reopening of schools and ensure that children’s educational, developmental and overall well being is considered during this important discussion. HFM BOCES District Superintendent David Ziskin said school districts in the HFM region will work together to make plans to safely reopen schools. “HFM BOCES will work with our school partners to formulate a regional approach to keep our students, teachers, staff and family members safe,” Ziskin said. “Class procedures, cleaning and disinfecting protocols, transportation, arrival and dismissal procedures, personal protective equipment, communications with our families and personnel, and more will all have to be considered before schools return to session. We will continue to monitor the situation and review guidance from public health officials, the state Education Department and others and take all necessary precautions before classes resume next year.” The governor said a decision whether summer school programs will be allowed to conduct in-person classes has not been made yet but will be announced by the end of May. If traditional summer school does not open, Ziskin said, HFM BOCES is investigating offering online opportunities for high school students across the region who require summer classes. In the past, HFM area schools have worked together to offer a regional summer school program at a central location for students. The New York State Board of Regents has previously announced that the June and August Regents exams are canceled for this year. Cuomo Friday also acknowledged that the COVID-19 crisis also presents a mental health and domestic violence crisis. HFM BOCES has created a directory of local and statewide mental health, domestic violence and other resources for people in need of assistance. The director can be viewed at: www.hfmboces.org/hfmcounselingresources/ ### Wednesday, April 8th 2020
BOCES: State announces June Regents exam and course requirement changes Schools closed through April 29, At-home learning to continue Tuesday, April 6th 2020
Good afternoon ECS school community! Just this afternoon, governor Cuomo gave a new executive order that provides an extension through April 29th for the continued closure of New York State schools. Please continue to watch the district website for continued updates as they unfold. Meal delivery, distance learning, and child care programs for essential employees will continue until schools reopen. ECS will continue to reach out to families once a week to check on your family needs. We thank you for your patience and support during this time. You are all doing an amazing job! \Greetings ECS School Community!
I hope this email finds everyone healthy and safe. I couldn’t be more proud of the work our families and students are accomplishing! Many of our teachers have reported great participation among our families and students. Our teachers are also accomplishing many great things and have much to be proud of! With the distant learning plan, teachers were challenged in finding creative ways to reach our students and they have responded. Keep up the great work everyone! We do not know what the future holds for us, but we must stay positive. If another extension continues after April 15th or if a longer extension of time is given, we will meet the challenge head on and make the best of the circumstances. As you are likely aware, on March 27, Gov. Andrew Cuomo issued an executive order (link to: https://www.governor.ny.gov/news/no-20211-continuing-temporary-suspension-and-modification-laws-relating-disaster-emergency) closing schools until at least April 15. During this time, schools are required to provide continuity of instruction, meals for students and childcare resources every weekday, including days originally part of the previously scheduled spring break. If the closure is not extended, we will return to school on-site on April 15. We will continue to monitor all available guidance and directives and keep you informed if this changes. Please visit our website http://www.edinburgcs.org/ for future updates on
We recognize that this is a stressful and challenging situation. We’re here to support you through it, and know that you are managing many personal and professional responsibilities. We would like to remind you of something that we often tell our students: All we can do is our best. We’ll get through this together. Meals - The meal program continues to be going well. ECS will continue to touch base with families once a week to determine if the needs for your family have changed. Meals will continue daily through spring break. Should your family status change and you are in need of meals, please contact the main office at 518-863-8412 to sign up. Deliveries - As teachers prepare for another two weeks of instruction, they will be coming in to gather more needed materials. ECS will do another school wide delivery to homes with materials (trade books, etc.) on Monday, April 6, 2020 between 8:00 am - 9:00 am. NYSED's Office of Early Learning provided the following non-technological options for students in grades PK - 3.
"Learn-at-Home" programming is available to students through their local public television station. Programming will be available for young children (PreK through grade 4) and older children (grade 5 through grade 12) on different digital channels. Material can be viewed for free over-the-air with a television antenna or on cable. Parents and educators should check local listings for information about their public television stations' schedules and channel lineup. As this program continues, stations are planning to offer more specific educational information and resources developed in conjunction with local school districts, BOCES, parents and teachers. New special collections of learning materials have also been created for parents at PBSLearningMedia.org. For more information, visit your local station. PBS BROADCASTING SCHEDULE: Grades 4-6:
Thank you all for your continued patience, understanding and support during this time! Michelle Ellis Edinburg Common School Superintendent Tuesday, March 17, 2020
Dear ECS families, What a unique time we are in! As you are all aware, after reviewing all recent information from the New York State, Centers for Disease Control, Department of Health, and the BOCES superintendents, Edinburg Common School District has cancelled classes, all school events, and activities from Monday, March 16 through March 31, 2020. This concerted effort is intended to reduce the spread of the COVID-19/Coronavirus. At this time, we have not been notified of any confirmed cases of the virus associated with our school community. During the closure, our classrooms and buses are in the process of being disinfected and cleaned from the top down. Here are some important facts for you: Meals Breakfast and lunch are available to all families, regardless of economic need. Mrs. Cherry and Mrs. Weddell have been in contact with each family to identify the needs for the district. We will be distributing food throughout the postponement of classes. The ECS bus drivers will be delivering meals daily from 8:00 am to 9:00 am. The first delivery date will be Wednesday, March 18th. The disposable bag will be delivered to the designated area in which you have shared with the office. We also realize that during our time apart your family situation may change. Please contact the main office should you find yourself in need of meals at 518-863-8412. Academics The amazing team at ECS has been working hard to identify meaningful instructional activities for your child to do while he or she is at home for an extended period of time. Our goal in this work is to provide you with activities that are aligned with what your children typically do during the school day, recognizing it will not be the same as being in the classroom, but everything will be familiar to them. We worked to provide enough materials for each child to be engaged in academic learning for approximately two hours each day. We will also provide a list of learning websites that students can access for learning opportunities. We will have our first delivery of packets and/or computers being delivered on Wednesday, March 18th. They will be delivered along with the meals. With the delivery, you will find the Technology Students’ and Parents’ Agreement contract and a self addressed stamped envelope. Please fill out the contract accordingly and send back as soon as possible. We certainly know there is a lot going on for families right now and recognize you may not be able to complete all of the activities given in a day and that is completely fine! Our goal is to provide you with resources to keep your child/children actively learning and prevent regression while they are not coming to school. If your child experiences any frustration, please feel free to have them discontinue the activity or make adjustments to it. Your child/children classroom teacher will be in daily contact with you and/or the student through the delivery method in which you have communicated with your teacher prior (Group message, Remind, email, Google Classroom etc.). At this time, we ask that you keep all student work and school issued books and computers in a safe place. We will give further directions when school is back in session. Communications We appreciate your partnership as we navigate this unknown territory together. This situation is constantly evolving. The district will continue to evaluate the situation daily to determine next steps as we continue to help mitigate the community spread of COVID-19/Coronavirus. Please stay tuned for updates. We will be communicating with families through our school website, ECS Facebook page, Remind, and emails. Please feel free to reach out to any of our staff members through e-mail if you have any questions or concerns along the way. Staff emails would consist of their first initial and last name followed by @edinburgcs.org (ex. mellis@edinburgcs.org). Mr. Moore’s email is sixth8@edinburgcs.org. Effective Wednesday, March 18th our main office will be opened from 8:00 am - 12:00 pm. We will update families if those hours should change. Please know, as always, the health and safety of our students and staff is our highest priority, and we will remain vigilant in our efforts to help prevent the spread of this illness. We are here for you and look forward to normalcy in the near future. I could not be more proud of the teachers and staff at ECS! We are devoted to our families and community through this difficult time and will rise again. With warm regards, Michelle Ellis Edinburg Common School Superintendent Classes canceled for students March 16-March 31
March 15, 2020 | Filed in HFM Adirondack Academy, HFM AgPTECH, HFM Career & Technical Education, HFM District Services, HFM Foothills PTECH, HFM PTECH, HFM Special Education, HFM Top StoriesAfter consultation with local public health officials concerning the developing COVID-19 situation, school superintendents in the HFM BOCES area have announced the cancelation of all classes in the region effective Monday, March 16 through Tuesday, March 31. Classes in the following districts will be closed to students during this time: Amsterdam, Broadalbin-Perth, Canajoharie, Edinburg, Fonda-Fultonville, Fort Plain, Gloversville, Johnstown, Lake Pleasant, Mayfield, Northville, Oppenheim-Ephratah-St. Johnsville, Piseco, Wells and Wheelerville. The purpose of the closure is to help stop the possible spread of the virus and allow school and local health officials to continue to assess the situation and recommend future action. Local school superintendents unanimously made the decision to cancel classes in the region following a meeting Sunday, March 15, with county officials and school district attorneys. HFM BOCES and local school districts will continue to follow guidance from the Centers of Disease Control (CDC), the New York Department of Health (NYDOH), New York Department of Education (NYSED) and our local county health departments during this time. HFM BOCES and local school districts are currently making plans for faculty and staff activities while classes are canceled and are developing a variety of resources for parent-guided and self-guided learning for students. Due to practical limits, it may not be possible for all school districts and BOCES programs to continue their complete instructional programs during the closure. Students and parents should anticipate continued communications from their home districts or BOCES program during the week. Provisions of school meals for students are also being made by local districts. The cancelation of classes follows the announcement of a state of emergency in Montgomery County. School leaders are also in communication with officials from Fulton and Hamilton counties. School district leaders will continue to monitor the situation and will consider if additional closures are required in the future. “Our local school superintendents are exercising an abundance of caution,” HFM District Superintendent David Ziskin said. “We realize the cancelation of classes presents a hardship for our families but we must continue to take the spread of this virus seriously to ensure the safety of our children and our communities.” For the most current and accurate information about the coronavirus please visit www.health.ny.gov/diseases/communicable/coronavirus. Coping with Stress During Infectious Disease Outbreaks,
Following are resources that may be helpful in talking to students about the COVID-19: • Just for Kids: A Comic Exploring the New Coronavirus • Fear of Coronavirus- A Good Time to Talk to Kids About Keeping Fears Realistic and Manageable. Lois M. Collins, Deseret News, Jan. 28, 2020 • How Do You Talk to Children About Coronavirus? Stay Honest and Simple to Avoid Anxiety. o Gene Myers NorthJersey.com, USA Today, Feb. 28, 2020 • How to Talk to Your Kids About the Coronavirus (and Ease Their Fears) o Vivian Manning-Schaffel, NBC News, Updated March 2, 2020 The Edinburg Common School District would like to welcome
Mrs. Michelle Ellis as The Superintendent/Principal of ECS Click Here for- 2019-2020 District Approved Calendar
Review Announcement: The New York State Education Department's Office of Special Education has initiated a Special Education Programs and Services Focused Review in Edinburg Common School District during the 2016-2017 school year. Please click here for additional information.
VISION STATEMENT
EAGLES IGNITE! MISSION STATEMENT THE MISSION OF EDINBURG COMMON SCHOOL IS TO PROVIDE A QUALITY EDUCATION AND A CARING ENVIRONMENT FOR ALL STUDENTS SO THAT THEY MAY GROW, ACHIEVE, AND MAKE A POSITIVE CONTRIBUTION TO OUR EVER CHANGING WORLD. |
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Edinburg Common School
Ms. Michelle Ellis, Superintendent mellis@edinburgcs.org 4 Johnson Road Edinburg, N Y 12134 Phone: (518) 863-8412 Fax: (518) 863-2564 Education + Commitment = Success Edinburg Common School is an equal opportunity provider.
BOARD OF TRUSTEES MEETING
June 9, 2020 6:00 pm Annual Meeting and Budget Vote June 9, 2020 by Absentee Ballot Only Ballots will be opened starting at 5:00 pm 
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